Transactions

The Transactions page provides comprehensive management of all Building financial transactions.

Transactions

Transactions Page

Overview

The Transactions page allows property managers to:

  • View all checks and journals for Buildings within a time range

  • Edit checks and journals

  • View and upload Vendor invoices

  • Print checks

Transaction List

The main view displays all transactions with key information:

  • Building

  • Transaction Date

  • Invoice number / Uploaded invoice

  • Vendor

  • Gl Account

  • Memo

  • Amount

  • Check/Invoice number

  • Operator

Note

Transactions can be filtered by date, type, Vendor, or Building.

Transaction Types

Transaction types include:

  • Checks

  • Journal Entries

The checkboxes at the top allow for filtering by Transaction Type.

Show Checks and Show Journals are not mutually exclusive.

Transactions Filter

Transactions Filter

Default Write Checks changes the title of the “Transactions” Page to “Checks” and automatically opens the Write Checks page when the page is loaded.

Note

The Write Checks button on the top of the page also opens the Write Checks page.

The up/down arrows exports the current list of transactions to an Excel file.

Check Management

Features for managing checks include:

  • Write New Checks

  • Edit Checks

Only checks which have not been cleared and are written in the current fiscal month are available for edit. Checks which have been printed are still editable but will show a warning.

Clicking the Edit icon opens the Write Checks page with the check details preloaded.

If possible, the option to Void a check is shown as a button on the bottom of the Print Check page.

  • Print Checks

Clickinng Print Checks on the top of the page shows only checks that have not been printed.

Print Checks

Print Checks

  • Select all checks you wish to print

  • You can Print or Approve Checks

    • Print: Click the Printer icon - this will generate a PDF of the checks

    • Approve: Click the Send icon - this will send the checks out for remote print and send

Note

To print a check that has already been printed, click the Include Printed slider.

Journal Management

  • Edit Journals

Journals are only editable for the current, unclosed fiscal month.